NWCCD 2018-19 Catalog 
    Aug 08, 2022  
NWCCD 2018-19 Catalog [This is an Archived Catalog.]

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BOTK 2750 - Records Management

This course is designed to provide instruction and practice in indexing, coding, and cross-referencing records using alphabetic indexing rules. Emphasis will be placed on alphabetic, subject, numeric, and geographic filing. Students will review retention and transfer of records, control of requisitions and charge-outs, and selection of supplies and equipment. Electronic records, image records, and establishing a records and information management program are also discussed.

Credits: 2

Instructional Method Lecture

General Education Requirement: None
Minimum Student Competencies
Upon completion of BOTK 2750 Records Management, students will:

  1. Describe classifications of records found in an office.
  2. Describe the management functions necessary to operate a records management program effectively.
  3. List the stages in the life cycle of a record, and describe the activities in each stage.
  4. Describe the common problems found in records systems.
  5. Explain the necessity for indexing rules in alphabetic storage of names, and the importance of following these rules consistently.
  6. Explain the need for cross-referencing procedures.
  7. Prepare cross-references for business names that are divisions and subsidiaries, changed names, similar names, foreign business, and foreign government names.
  8. Describe the criteria for selecting storage equipment and supplies.
  9. Explain the three classifications of records, two transfer methods, and transfer procedures.
  10. Describe the process of indexing, coding, sorting, storing, and retrieving records using subject, numeric and geographic methods.
  11. Summarize the safety and security procedures for computer records.
  12. Demonstrate competency in the concepts of digital records management and the use of appropriate current software.
  13. Describe how a small office can control its record system.

Program Outcomes
Upon completion of BOTK 2750, students will:

Administrative Assistant Certificate

PO#1 Demonstrate professional business behavior, appearance, and ethics.

PO#2 Develop appropriate human relations and interpersonal communication skills in business situations.

PO#3 Demonstrate written, verbal, and nonverbal communication skills using rules of grammar.

PO#4 Solve business problems using business math and accounting procedures.

PO#5 Integrate the use of business software programs, electronic communication, and Internet resources.

PO#6 Employ routine office skills, such as teamwork, record management, reprographics, and customer service.

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